DAY-OF event INFORMATION form

ATTENTION: THIS FORM IS FOR EVENTS WHO HAVE ALREADY BOOKED/PAID
If you are inquiring about booking an event or scheduling a walkthrough of the venue, please contact us by clicking the CONTACT link above.

In order for Headquarters to better prepare for your event, we kindly ask that you take 5 minutes to fill out the following form. This form is due 30 days out from your event date. Thanks!

Primary Contact Name

Email Address

Primary Contact Cell Phone Number

(###)

###

####

Names of Celebrated

Wedding Couple Names, Anniversary Couple Names, Graduation Name, etc.

Event Type

Total Number of Guests

Number of Hours Booked

Add Additional Time

Yes - I need to add more time

No - I do not need to add more time

If yes, how many hours would you like to add?

Event Timeline

Event Date

YYYY

Morning Setup Arrival Time (If Applicable)

Morning Setup Exit Time (If Applicable)

Afternoon Setup Arrival Time (If Applicable)

Guest Arrival Time

Ceremony Start Time (If Applicable)

Guest Exit Time / Cleanup Start Time

Exit Time

Event Timeline Notes

Food and Drinks

Food

Name of Catering Company (If Applicable)

Food Service Type

Catering Staff

Chafing Dishes / Food Warmers

Alcohol

Bartenders

Coolers and Ice

Other Venue Options

Tablecloths

Centerpieces

Ceremony Archway (If Applicable)

Sound System

Front Logo Projector

Rear Video Projector

Headquarters Provides Projector, HDMI Cord, and Device Adapters, Renter Provides Device (Laptop, Phone, etc.)

Venue Floor Plan

Select A Floor Plan Layout Number

For Floor Plan Examples, Click Here: www.headquarters.events/floor-plans

Does your event require a initial ceremony setup? If yes, approximately how many guests will attend the ceremony?

Other Notes

DAY-OF event INFORMATION form

HQ